SotaTek Japan Co., Ltd. (Headquarters: Tokyo, hereinafter “SotaTek Japan”) is promoting the realization of increased “time for meaningful dialogue with students” and the “preservation of educational and research knowledge” in academic environments through its AI meeting agent and knowledge platform, NoteX.
We recently conducted interviews with Professor Inokuchi Shuichi, Head of the Department, and Professor Hiroyuki Fujioka from the Department of Information Management, Faculty of Information Engineering at Fukuoka Institute of Technology. They shared insights on how NoteX utilization goes beyond simple automation of lecture and meeting records, contributing to improvements in the overall quality of education.
Background: Administrative Burdens Limiting Meaningful Dialogue in Education
In today’s academic environment, a vast amount of information is generated daily through lectures, seminars, research supervision, and departmental operations. However, faculty members often face heavy administrative workloads, such as record-keeping and information sharing. This reduces the time available for what truly matters: deep engagement with students and meaningful educational discussions.
Realizing the Ideal Educational Environment with NoteX
NoteX is an AI meeting agent and knowledge platform developed by SotaLabs, SotaTek’s R&D division. Within approximately one year of launch, it has grown to serve around 1 million users globally, including in the United States, Germany, Japan, South Korea, and Vietnam.
By processing multilingual voice conversations in real time and transforming them into structured, searchable knowledge, NoteX delivers value far beyond conventional meeting transcription tools.
Rather than simply “recording lectures and meetings,” NoteX creates an environment where people are freed from manual documentation tasks and can fully focus on real-time interactions—this is the core value it brings to education.
NoteX goes beyond simple recording by enabling users to store, search, and utilize information as structured knowledge. It also supports on-premises and private cloud deployments, addressing the strict security requirements of educational institutions.
For more details about NoteX and how to implement it, please visit:
- Service site: https://notexapp.com/home
- User guide: https://docs.notexapp.com/jp/introduction
NoteX Implementation at Fukuoka Institute of Technology
The Department of Information Management at Fukuoka Institute of Technology is committed to practical IT education and research. We interviewed Professor Fujioka and Professor Inokuchi regarding the background and outcomes of implementing NoteX.
Challenges Before Implementation
Prior to adopting NoteX, the department faced challenges in recording and sharing information from seminars and departmental operations. In particular, students often failed to take sufficient notes, and important instructions could become unclear over time.
Professor Inokuchi recalls:
“During seminars, we had many discussions, but students didn’t always take notes or would forget what was said earlier. It was difficult to maintain accurate records.”
Additionally, the workload associated with preparing meeting minutes for departmental meetings was significant, highlighting the need for a more efficient recording solution.
Changes and Benefits After Implementation
With the introduction of NoteX, the way information is shared has significantly improved through automatic recording and summarization of conversations. It is currently used primarily in seminars, with students also encouraged to utilize the platform, leading to higher-quality information sharing.
Professor Inokuchi commented:
“What I say is accurately recorded, making it much easier for students to understand. The time spent summarizing has definitely decreased.”
He also noted the benefit of being able to review past discussions, which has improved visibility and efficiency in seminar management by making it easier to track instructions and progress.
Future Expectations
Looking ahead, there are expectations for further improvements, such as integration with other tools and more flexible output formats.
“It would be even more convenient if it could integrate with tools like Microsoft Teams.”
Through the adoption of NoteX, the department aims to further streamline information sharing in seminars and departmental operations, creating an environment where knowledge can be seamlessly accumulated across all educational and research activities.
By entrusting recording and summarization tasks to AI, NoteX supports a future where creative and meaningful dialogue flourishes in education.
About SotaTek and SotaTek Japan
Founded in 2015 in Hanoi, Vietnam, SotaTek is a technology company with approximately 1,500 employees. SotaTek Japan serves as a Japan-focused hub, connecting domestic companies with Vietnam’s development resources and providing solutions in AI, cloud, and enterprise system development. The company also offers AI-driven proprietary products, including SotaAgents, ChartX, and Saydi.
Contact Information
- Company: SotaTek Japan Co., Ltd.
- Email: [email protected]
- Website: https://www.sotatek.com/jp/
- Phone: 03-6281-5704
https://www.sotatek.com/ 
(+84)2466585248 
